Time card calculator
How to fill in your time card
- For each day you worked, type the clock-in and clock-out times, like 8:00 AM and 5:30 PM, or 17:30.
- Type the unpaid lunch in minutes. Leave paid rest breaks out: they count as work.
- Add your hourly rate to see your pay, and pick California if you work there: it adds daily overtime.
Overtime in common work weeks
| Week | Total | Federal overtime | California overtime |
|---|---|---|---|
| 5 days × 8 h | 40 h | none | none |
| 5 days × 8 h 30 min | 42 h 30 min | 2 h 30 min | 2 h 30 min at 1.5× |
| 5 days × 9 h | 45 h | 5 h | 5 h at 1.5× |
| 4 days × 10 h | 40 h | none | 8 h at 1.5× |
| 3 days × 12 h | 36 h | none | 12 h at 1.5× |
| 4 days × 12 h | 48 h | 8 h | 16 h at 1.5× |
| 6 days × 8 h | 48 h | 8 h | 8 h at 1.5× |
| 7 days × 8 h | 56 h | 16 h | 16 h at 1.5× |
Just one shift? Count the hours between two times, or find when you can clock out.
Frequently asked questions
How do I calculate my time card?
For each day, subtract the clock-in time from the clock-out time and take off the unpaid lunch, then add the days. Monday to Friday, 8:00 AM to 5:30 PM with a 30-minute lunch, is 9 hours a day and 45 h a week: 40 hours regular and 5 h overtime. At $20 an hour that is $950.00.
How is overtime calculated under federal law?
The FLSA counts hours worked in the workweek: every hour over 40 is paid at least 1.5 times the regular rate. There is no federal daily overtime, so four 10-hour days are 40 regular hours.
How is overtime different in California?
California also pays daily overtime: 1.5× over 8 hours in a day and 2× over 12, plus the 7th consecutive day of the week. A 13-hour Monday and three 8-hour days at $20 an hour pay $800.00 in California, against $740.00 under the federal rule alone.
Should I include my lunch break on my time card?
Take off an unpaid meal break, usually 30 minutes or more, completely off duty. Do not take off short rest breaks of 5 to 20 minutes: under the FLSA they are hours worked and must be paid.